Policies & Procedures

SLCC views education as critical to improving quality of life and is committed to providing learning opportunities that are accessible, affordable, and of the highest caliber. The college seeks to achieve its goals through an open, welcoming environment that supports student achievement and also encourages independence and maturity. Upon enrolling at SLCC, students are expected to become acquainted with college policies, requirements, procedures, and regulations, and to remain cognizant of them while enrolled.

Academic advisors, counselors, instructors, administrators, and others assist all students in becoming acquainted with college regulations, but students must assume final responsibility for understanding all college procedures. In no case will a regulation be waived or an exception be granted because a student pleads ignorance of the regulation.

When changes are made between catalog publications, students are informed through the normal channels of communication. These include, but are not limited to, announcements made to students by instructors, college publications such as bulletin board posters, and general college mail, and email. Changes become effective whenever the proper authorities so determine.

Class Attendance Policy

The College recognizes the correlation between attendance and both student retention and achievement. Any class session or activity missed, regardless of cause, reduces the opportunity for learning and may adversely affect a student’s achievement in the course. Class attendance is regarded as an obligation as well as a privilege, and all students are expected to attend regularly and punctually all classes in which they are enrolled. Failure to do so may result in missed content and course work, possibly jeopardizing a student's scholastic standing.

Attendance Records and Individual Class Policy

Instructors are required to monitor student attendance and report students who are not attending class during designated reporting periods.  Instructors are also required, in the majority of courses within the College, to state in writing and explain to their students their expectations in regard to both class performance and makeup work due to all absences prior to the close of the first week of classes during a regular semester and the third day of classes during a summer session. Recording and/or monitoring of absences is not to be used directly for grade assessment in the class (in either direct penalty of points, percentages or part of participation), but is to be used to track students’ presence in the classroom for ability to provide accurate information on institutional participation and financial aid status reports.

Instructors engaged in educating students in specialist programs involving specialist experiences (i.e. Health and Clinical experiences, Internships or Practicums) will be required to set attendance requirements that conform to the relevant programmatic accreditation and/or state & federal requirements.

Justification for Absences

Absences are considered unexcused unless the absences are due to jury duty, court appointments, military leave, religious observances, sanctioned school activities, or medical reasons. Students should provide documented evidence, whenever possible, prior to the event or incident leading to the absence. Absences for sanctioned school activities will be excused when the student presents a confirmation signed by an appropriate College official.

Requests for excused absences must be submitted to each instructor within three days after the student returns to classes for classes meeting on a three (3) day-a-week or two (2) day-a-week schedule. For classes meeting on a one (1) day-a-week schedule, documentation must be submitted at the next class meeting following the absence. However, if the student has prior knowledge that s/he will miss certain classes, justification should be submitted to these Instructors in advance of the absences.

Effects of Absences

Whenever an absence is excused by the instructor, the student cab be permitted to make up the work without penalty according to the makeup policies provided by the instructor in the course syllabus.

A student may not be penalized directly for unexcused absences.  However, the content and work missed during unexcused absences may affect a student’s course performance and lower their course grade. While the direct absence cannot be taken into account in class grades, assignments and in-class graded tests, quizzes and exercises that are missed due to the absence are included in appropriate grade assessments of the student.

A student who encounters course consequences due to excused absences may seek a conference with the instructor, if not resolved then to the Department Chair, and if necessary to the appropriate Division Dean. Should these actions not be satisfactory to the student, the student should complete the course and upon receiving the final grade follow the Academic Grade Review and Appeal procedure detailed elsewhere in this catalog. The final decision of this process will be considered binding.

 Additional E-learning Component

Students are expected to participate in all required instructional activities in their online courses. Student attendance in online courses is defined as active participation in the course as described in the course syllabus. Online courses will, at a minimum, have weekly mechanisms for student participation, which can be documented by any or all of the following methods:

  • Completion of tests or quizzes
  • Discussion forums
  • Submission/completion of assignments
  • Communication with the instructor
  • Or other course participation

Students are required to log in to each online course by the second day during the week in which the course officially begins, or the day enrolled during late registration to complete the initial introductory postings required in the course. The student is solely responsible for checking updates related to the course.  Note: nonattendance may affect financial aid.  In the case of an anticipated absence, such as military deployment, the student should contact the instructor in advance and make arrangements to complete the required assignments. In case of an emergency (illness/accident or death in family), a student should contact the instructor as soon as possible providing documentation supporting the need for any late submission of a graded event.

Instructors are required to monitor student attendance and report students who are not attending class during designated reporting periods.  Instructors are also required, in the majority of courses within the College, to state in writing and explain to their students their expectations in regard to both class performance and makeup work due to all absences prior to the close of the first week of classes during a regular semester and the third day of classes during a summer session. To be counted as actively participating, it is not sufficient to log in and view the course.  The student must be submitting work as described in the course syllabus. 

Academic Dishonesty

An essential rule in every class of the College is that all work for which a student will receive a grade or credit be entirely their own or be properly documented to indicate sources. When a student does not follow this rule, this is dishonest and undermines the goals of the College. Cheating in any form, therefore, cannot be tolerated, and the responsibility rests with the student to know the acceptable methods and techniques for proper documentation of sources and to avoid cheating and/or plagiarism in all work submitted for credit, whether prepared in or out of class. Definitions of cheating and plagiarism:

Cheating in the context of academic matters is the term broadly used to describe all acts of dishonesty committed in the taking of tests or examinations and the preparation of assignments. Cheating includes, but is not limited to, such practices as:

  • gaining help from another person
  • using unauthorized notes or other resources when taking a graded assessment
  • distributing/previewing copies of the test/quiz
  • having someone else pose as you to complete work
  • relying on a calculator/smartphone if such aid has been forbidden
  • preparing an assignment in consultation with another person when the instructor expects the work to be done independently
  • turning in an assignment already written/submitted for another course without instructor permission

In other words, cheating occurs when a student makes use of any unauthorized aids or materials or falsely represents themselves or their work, in all class formats – whether face-to-face, video-conference, online or hybrid. Furthermore, any student who provides unauthorized assistance in academic work is also guilty of cheating.

Plagiarism is a specific type of cheating. Plagiarism occurs when a student passes off as their work the ideas, concepts, words or products of another person.  This includes, but is not limited to, such practices as:

  • presenting as a new and original idea or product anything which in fact is derived from an existing work
  • making use of any work or production already created by someone else without giving credit to the source
  • purchasing or obtaining an essay or any written material from any source that is presented as one’s own work
  • making use of or copying work completed by another student currently or previously taking the class
  • turning in work directly copied from a website
  • copying or paraphrasing ideas from a work of literary criticism or study aid when outside sources are not permitted
  • appropriating the writing style of an author

In short, plagiarism is the use of unacknowledged materials in the preparation of assignments. Thus, the student must take care to avoid plagiarism in research or term papers, art projects, science reports, laboratory experiments, and the like.

Penalities

SLCC considers both cheating and plagiarism serious offenses. Penalties are at the discretion of the Faculty member and are stated in the course syllabus. Penalties may include a grade of “zero” for the assignment in question, a reduction of the grade in the course, or an “F” in the course. Faculty members may also refer the student for a student code of conduct violation, which could result in dismissal from the College.  Students sanctioned for an academic integrity violation with an F in the course before the add/drop or withdrawal period will not be permitted to drop or withdraw from the course; the grade of F will stand. The Student Code of Conduct is available in the SLCC Catalog.

Students who receive Academic Sanctions for violating Academic Integrity may appeal the sanction, only after the final Grade is awarded, using the Grade Review and Appeal procedure detailed elsewhere in this catalog.