South Louisiana Community College students maintain eligibility for Federal Student Aid by meeting Satisfactory Academic Progress throughout their time at the college. The Department of Education considers Satisfactory Academic Progress as meeting both the qualitative and quantitative criteria explained in this section. Additionally, students are not eligible for Federal Student Aid once they have attempted 150% of the credits required for graduation with that degree or diploma (Maximum Time Frame).
Satisfactory Academic Progress is monitored by the financial aid office at the end of each term. Students should review their own SAP status by logging onto LoLA and clicking on the Financial Aid tab, then Financial Aid Status. It is the student’s responsibility to check individual Satisfactory Academic Progress at the end of each term to determine current SAP status. The school does not notify students separate from LoLA when SAP requirements have not been met, and will not disburse Federal Student Aid for terms taken after a term for which SAP was not met.
Qualitative Progress (Grade Point Average)
Students must maintain a minimum cumulative Grade Point Average of 2.0. Cumulative means the combined GPA for all terms attended and/or grades transferred in. If a student’s Cumulative GPA drops below 2.0 at the end of any one term, the student will be placed on Financial Aid Warning for the next term. A student will still receive Federal Student Aid during a Warning status term. However, failure to bring his or her cumulative GPA back to the minimum 2.0 by the end of that term will result in that student being placed on Financial Aid Suspension. Students on Suspension are not eligible for Federal Student Aid until such time as their GPA returns to a minimum 2.0.
Quantitative Progress (Rate of Progression)
Students must complete a minimum of 67% of all credit hours attempted/started for their degree (Associate Degree, Technical Diploma, or Certificate of Technical Studies). Students may determine whether or not they are meeting Rate of Progression by dividing the total number of credit hours successfully completed with a passing grade of D or better (do not include F, W or I grades) by the total number of credit hours attempted. Students who drop below a cumulative 67% completion rate will be placed on Financial Aid Warning for the next term. A student will still receive Federal Student Aid during a Warning status term. However, failure to bring his or her cumulative rate of completion back to 67% by the end of that term will result in that student being placed on Financial Aid Suspension. Students on Suspension are not eligible for Federal Student Aid until such time as their rate of progression returns to 67%.
GPA and Rate of Progression are affected by course incompletes, withdrawals, repetitions, and transfer credits. All courses attempted, including transfer credits, count toward the Maximum Timeframe requirement (see below) whether those courses were completed or not.
An “I” (Incomplete) grade is worth 0 points toward GPA completed courses, but the course is still counted as attempted. Students who receive an “I” at the end of the term will have a period in which they may turn in all missing assignments and receive a grade based on an agreement between the student and the instructor. Failure to turn in the assignments in accordance with the “I” contract will result in an F grade for that class, which also carries 0 points.
A “W” (Withdrawal) grade is worth 0 points toward GPA completed courses, but the course is still counted as attempted.
All credits transferred from any other schools which are applied to a student’s degree or diploma at SLCC are counted as both attempted and completed. These credits will be applied to the student’s GPA, Rate of Progression, and Maximum Time Frame calculations. It does not matter whether a student received Federal Student Aid for those transfer credits or not, all transferred credits will be applied toward Satisfactory Academic Progress. Transfer credits are typically evaluated during, and applied to a student’s GPA and Rate of Progression by the end of the first term with SLCC.
Maximum Time Frame
A student is no longer eligible to receive Federal Student Aid once he or she has attempted 150% of the number of credits required to complete his or her degree. For example, if a degree requires 60 credits to graduate, the student may receive Federal Student Aid for up to 90 credits. However, once the student has attempted 90 credits, he or she loses eligibility for Federal Student Aid. All credits attempted count toward maximum time frame, whether those credits apply to a student’s current program or not.
Associate’s Degree = 60 credits; Maximum allowable credits with Financial Aid = 90
Technical Diploma = 45 credits; Maximum allowable credits with Financial Aid = 67
Financial Aid Warning
For the first term in which a student fails to meet one or more of the Satisfactory Academic Progress requirements, the student will automatically be placed on Financial Aid Warning for the next term. The student is still eligible for Federal Student Aid during a term in which he or she is placed on Warning.
Financial Aid Suspension
If a student fails to bring his or her GPA or Rate of Progression in line with the minimum standards by the end of a term during which he or she was on Financial Aid Warning, that student is placed on Financial Aid Suspension and is not eligible for Federal Student Aid for future terms.
Financial Aid Probation
If a student is placed on Suspension and loses Federal Student Aid eligibility, he or she may appeal, but only on the basis of: an injury or illness, the death of a relative, or other special circumstances. The appeal must explain why the student failed to make satisfactory progress and what has changed that will allow the student to make satisfactory progress during the next term.
If SLCC determines, based on the appeal, that the student should be able to meet SAP standards by the end of the next term, SLCC may place the student on probation. If SLCC determines, based on the appeal, that the student will require more than one term to meet progress standards, that student will not be eligible for Probation. If a student is placed on Probation, SLCC will review the student’s progress at the end of the term for which Probation was granted, and if the student has met all SAP standards, Financial Aid eligibility will be restored.
If a student reaches 150% of the credits required for a degree, an appeal may be granted provided that the student can successfully complete the remaining credits required to graduate within one semester. If this is not possible, the appeal will not be granted. If an appeal is granted, it is for one semester only; no further eligibility will be approved.
Reestablishing Aid Eligibility
Students on suspension are responsible for payment of tuition and fees until such time as their GPA and Rate of Progression meet the minimum requirements of 2.0 and 67%, respectively. Financial Aid eligibility is reestablished once a student has:
- Reached a 2.0 cumulative GPA
- Completed 67% of all courses attempted with a passing grade
- Not exceeded 150% of the number of credits required for his or her degree.